Schools that participate in the Title IV financial aid programs are required to make a good faith effort to distribute voter registration forms to their students. This requirement is applicable to schools in most states and the District of Columbia which are covered under the National Voter Registration Act (NVRA) of 1993.
That is, schools in states that require voter registration prior to Election Day or that do not allow for voter registration at the time of voting must comply with this requirement that is delineated in your Title IV Program Participation Agreement. Currently, the only states exempt from this requirement are Idaho, Minnesota, New Hampshire, North Dakota, Wisconsin, and Wyoming. Likewise, Puerto Rico, Guam, the Virgin Islands, and American Samoa are not covered by the NVRA and thus are not required to distribute the voter registration forms.
Schools in all states required to distribute voter registration forms must do so 120 days prior to the state’s deadline for registering to vote. The provision is applicable to all general and special elections for federal office and to state elections for governor or other chief executives within a state.
The voter registration forms must be made widely available individually to the school’s degree and certificate program students who physically attend your institution. Schools have the option to distribute the voter registration forms by regular mail or electronic mail (e-mail). If distribution is done via e-mail, the message must contain an acceptable voter registration form or an Internet address (URL) where the form may be downloaded. If an e-mail distribution method is utilized, the e-mail message must be devoted exclusively to voter registration (i.e., no other announcements, reminders, or information regarding other topics is to be included with the e-mail containing voter registration).
(GEN1317, 1213FSAH 2-148)
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